How to Organize your Job Search with Trello

I remember searching for my first “grown up” job my senior year of college. My last semester was just a blur of applications, e-mails, cover letters, and anxiety attacks. I had zero organizational habits for my job search, and I paid the price in sleepless nights and rookie mistakes (Ever send a cover letter with the wrong company name? I sure have.)

After landing my first professional marketing job after graduation, I came across a handy little productivity tool called Trello. It can be used a ton of different ways. For example in my current marketing position, I have a content plan created where I can jot down ideas for eBooks and blog posts, make note of what’s in progress and what needs edited, and let others in marketing know what’s coming up. It can also be used a ticketing system, life goals list, weekly to-do list, or anything else you need a little help organizing. And if you’re a frazzled, job-seeking college senior or unemployed professional, you could definitely use a little help getting organized.

I’m going to show you how to organize your job search with Trello.

1. Create a “Job Hunt” board and set up columns.

I used the following columns:

To-Do: These are the general job hunt tasks to get done while you’re applying for jobs. For example, setting up a professional website, updating your LinkedIn profile, or creating a cover letter template.

Done: Once you complete the tasks you listed above, you can move them to “Done”.

Companies to Look into: This is where you’ll put all of your “dream job” companies. In the description, you can add things like links to their careers page, and a brief description of the company. If you work in the SaaS field like me, you know all of the one word tech companies tend to blur together very quickly.

Jobs to Apply for: When you find a job you want to apply for, put the title and company here. You can add comments for what you need to have done before you can apply – like an updated cover letter or specific example of your work.

Applied: You can move the jobs you’ve applied for into this column. You can add a due date to this card if you have an upcoming interview or want to follow-up in a week. It’s also helpful to add notes about the company as you look through their website or social media. In marketing, interviewers often ask what you would change about their marketing. You can add notes like this:


Here’s a zoomed out view of an example job search Trello board.


2. Create labels

On this board, I used labels to show what cities specific companies and jobs are located in. You can create labels by opening up a card, selecting labels, then picking a color and choosing what that color will stand for.


If you’re looking for jobs of varied positions – say, a Content Marketing, Social Media, or Copywriting, you could also use labels to specify what type of job the position is.

3. Add Reminders

How did we ever remember anything before notifications? It’s easy to spend hours perusing LinkedIn and Glassdoor studying up on all of your dream companies. It’s harder to get off your ass and make your dream job happen. Set up reminders by creating due dates on cards.


If you know your Sunday afternoon will be free to finalize and submit an application, set a due date on your card. If a card is due within 24 hours, you’ll get an e-mail from Trello and if you’re using their app, you’ll get a notification on your devices too. That little red dot on your phone may be just the push you need to cross your fingers and hit submit on that application.

When it comes to the job search, a little organization can go a long way. It’s stressful no matter how old you are or how much experience you have, and you’re bound to make a few errors along the way. But setting up organizational habits that can take a little stress out of the job hunt will help you feel better prepared for any job. You’ll be able to spend more time prepping and less time stressing using this method.

Happy job hunting!


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